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Message stuck in Outbox

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Posted: 04 May, 2016
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Updated: 05 May, 2016
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Message stuck in Outbox.

It doesn’t happen too often but when a message is stuck in the Outbox it can be a real pain and may prevent you from sending and receiving other emails as well. Below you’ll find 5 methods to get the message out of the Outbox.

Method 1 – Open and close

Outbox buttonThe easiest and quickest way to try to unlock the message from your Outbox is to open the message in the Outbox with a double click and close it again. Now select the message and press DELETE or move it to your Drafts folder.

Method 2 – Offline Mode

Work Offline buttonAnother quick and effective method is to put Outlook in Offline Mode.

  • Outlook 2007 and previous
    File-> Work Offline
  • Outlook 2010, Outlook 2013 and Outlook 2016
    Ribbon tab: Send/Receive-> button: Work Offline

Now restart Outlook and see if you can delete it. You can try this in combination with method 1 as well. Don’t forget to put Outlook back On-line again afterwards via the same instructions as above.

Method 3 – Safe Mode

Safe Mode buttonBy Starting Outlook in Safe Mode, you’ll prevent the message from being locked by an add-in like for instance a virus scanner which integrates itself with Outlook (which is a good thing to disable anyway).

To start Outlook in Safe Mode, hold the CTRL button on your keyboard when clicking on the Outlook shortcut and hold the CTRL button down until you see the dialog below and choose: Yes. You can combine this method with the above 2 methods as well.

You're holding down the CTRL key. Do you wnt to start Outlook in safe mode?
Holding down the CTRL button while starting Outlook is the easiest way to start Outlook in Safe Mode.

Method 4 – New temporary default pst-file

Default PST-file buttonThis method is a bit more drastic but highly effective when the above methods all have failed. Via this method you can also force Outlook to recreate the Outbox folder.

  1. Create a new pst-file.
    • Outlook 2007 and previous
      File-> New-> Outlook Data File…
    • Outlook 2010, Outlook 2013 and Outlook 2016
      Ribbon tab: Home-> button: New Items-> More Items-> Outlook Data File…
  2. Set this pst-file as the default data file in your Account Settings.
    • Outlook 2007 and previous
      File-> Data File Management…
    • Outlook 20010, Outlook 2013 and Outlook 2016
      File-> Account Settings-> Account Settings-> tab Data Files
  3. When you now restart Outlook, your original pst-file will show up as the secondary set of mailbox folders. From here, you should be able to move the message from the Outbox folder or even delete the entire Outbox folder (when you do, make sure you also delete it from the Deleted Items folder or hold the SHIFT button when deleting the folder to bypass the Deleted Items folder).
  4. Set the original pst-file as the default delivery location again via the same method as above and restart Outlook. If you deleted the Outbox folder, it will automatically be recreated and will be empty.

Method 5 – MFCMAPI

MFCMAPI buttonIf the message is still stuck now, you can use a tool called MFCMAPI to remove it. MFCMAPI is a low-level editing tool developed by Stephen Griffin who is a Senior Escalation Engineer in Developer Support at Microsoft focusing on Outlook and Exchange Server APIs (in other words: this is a very reliable application.

Important!
You can do some really great things with MFCMAPI, but you can also easily do large irreversible damage to your mailbox so it is important that you make a backup first and follow the below instructions carefully.

  1. Visit the MFCMAPI page on CodePlex to download the latest version of MFCMAPI.
    When you are using a 64-bit version of Outlook, click on the Downloads link at the top of the page and download: MFCMAPI 64 bit executable
  2. Extract the downloaded file and run mfcmapi.exe from within the extracted folder.
  3. Press OK on the first screen which displays some usage notes.
  4. Choose: Session-> Logon…

    MFCMAPI - Session-> Logon... (click on image to enlarge)
    Click on image to enlarge.

  5. Select your Outlook mail profile or simply press OK if you are not familiar with this dialog.

    MFCMAPI - Choose Profile

  6. Double click on the line which has the value for the Default Store column set to True.

    Double click on the Default Store (click on image to enlarge)
    Click on image to enlarge.

  7. In the left panel, expand the first entry. When you are using an Exchange account, this is called “Root – Mailbox” and otherwise it is called “Root Container”.
  8. Depending on your account configuration expand the following folder:
    • IPM_SUBTREE
    • Top of Outlook data file
    • Top of Personal Folders
    • Top of Information Store
  9. You should now see your Outbox folder. Double click on it and a dialog will open that shows all the messages that are in your Outbox folder. 
  10. Select the message and choose: Actions-> Submit-> Abort submit…

    MFCMAPI - Abort submit... (click on image to enlarge)
    Click on image to enlarge.

  11. Make sure the message is still selected and choose: Actions-> Delete message
  12. Set the option to “Permanent delete passing DELETE_HARD_DELETE (unrecoverable)” and press OK.

    MFCMAPI - Permanent delete passing DELETE_HARD_DELETE (unrecoverable)

  13. Repeat the abort and delete steps for each message that is stuck in your Outbox.
  14. Close all open windows of MFCMAPI.

Open Outlook and notice that the stuck message is gone from your Outbox folder.

Ref: http://www.howto-outlook.com/faq/messagestuckinoutbox.htm

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